FUEL ASSISTANT, FS5

Org. Setting and Reporting

The position of Fuel Assistant is located in the United Nations Interim Force in Lebanon (UNIFIL) Naqoura, in the Life Support Section, under Service Delivery Management. The incumbent will report to the Fuel Officer and/or to the Chief of Section/Unit. “

Responsibilities

Within delegated authority, the Fuel Assistant will carry out the following duties: (These duties are generic, and may not all be performed by all Fuel Assistants) Verify and consolidate input and data for budget preparation. and forward for budget development. Prepare data and information to respond to audit requests. Establish a system to conduct daily, weekly and monthly reconciliation of fuel receipts and issues. Analyze and verify incident reports. Analyze usage and historical consumption of fuel, oils and lubricants. Monitor the expenditure against the funds allocated by purchase orders in respect to fuel-related requisitions. Implement the internal control systems including accounting, report on and maintain all electronic/hardcopy records to ensure a proper audit trail. Follow up the approval of POL requisition and forward it for preparation of purchase order. Raise requisitions for the purchase of fuel equipment. Verify payment requests against invoices and delivery notes. Verify unloaded measured quantity against delivery notes and adjust the inventory Prepare delivery document of POL products for authorization. Validate requests; certify and forward request of bulk fuel to contingents and other users for authorization. Prepare data/and information and develop standard operating procedures, Prepare data and information for developing the requirement of support equipment. Prepare data and information for developing Statement of Work (SOW) and other relevant documents. Verify and consolidate input and data for budget preparation. and forward for budget development. Prepare data and information to respond to audit requests. Establish a system to conduct daily, weekly and monthly reconciliation of fuel receipts and issues. Analyze and verify incident reports. Analyze usage and historical consumption of fuel, oils and lubricants. Monitor the expenditure against the funds allocated by purchase orders in respect to fuel-related requisitions. Implement the internal control systems including accounting, report on and maintain all electronic/hardcopy records to ensure a proper audit trail. Analyze rate of consumption of equipment monitored by Electronic Fuel Management System (EFMS) and forward recommendations. Monitor that Mission strategic and local reserves are maintained at adequate levels at all times. Analyze product test results and verify the quality of POL is with in the limit as set up in the standard. Establish all Safety, Health and Environmental instructions and guidelines by coaching subordinates, posting signage, and conducting safety drills. Verify incident reports. Establish fuel related Quality Assurance (QA) policies and procedures Prepare preventive maintenance schedule and analyze operation of equipment to forecast future requirement. Resolve any contractual issues. Monitor and report contract performance to ensure compliance with contractual Key Performance Indicators (KPI), schedules and cost objectives. Perform other related work as required.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Strong knowledge of fuel operations, inventory management, contract administration, fuel pricing, and field support operations, with proven analytical, problem-solving, project coordination, and negotiation skills. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing development inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Technical or vocational certificate Fuel/Petroleum, Oil and Lubricants (POL)-related discipline from internationally recognized organizations, e.g., IATA is desirable

Work Experience

At least eight years of progressively responsible experience in three or more of the following areas of the operation of field fuel installations and fuel handling procedures. fuel contract administration. quality assurance/quality control procedures related to POL operations in a field environment. is required: Experience in Electronic Fuel Management Systems is required. Experience in petroleum supply chain is desirable. Experience in Fuel assets management and liquidation is desirable. Experience in managing support services of international peacekeeping or military/field operations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language Reading Writing Listening Speaking

English UN Level II UN Level II UN Level II UN Level II

Desirable Languages

Language Reading Writing Listening Speaking

Arabic UN Level I UN Level I UN Level I UN Level I

Assessment

Evaluation of qualified candidates may include informal interview, and or assessment exercise which maybe followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. • This position is temporarily available for a period of 364 days, with the no possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. Please note that pursuant to the Staff selection system policy (ST/AI/2025/2): (1) Applicants for positions in the Field Service category cannot be of the nationality of the country where the position is located, and (2) Applicants for positions in the Professional and higher categories in a mission, field operation, or resident coordinator’s office cannot be of the nationality of the country where the position is located. For currently serving staff of a United Nations Common System organization, only the UN-recognized nationality will be considered for the purposes of these restrictions.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.