Administrative Officer (Regional Management and Efficiencies), P3

Org. Setting and Reporting

In its Resolution A/RES/72/279, the United Nations General Assembly endorsed the transformation of the United Nations Development Coordination Office (DCO) as a stand-alone coordination office within the United Nations Secretariat. DCO exercises managerial and oversight functions of the resident coordinator system under the oversight of the Chair of the United Nations Sustainable Development Group (UNSDG). In 2026, DCO undertook a recalibration to ensure the RC system remains optimally configured to support the acceleration of the 2030 Agenda and embodies the UN 2.0 shift- anchored in data, digital, innovation, behavioral science, strategic foresight, and a mission-driven organizational culture. The position is located in the United Nations Development Coordination Office (UNDCO) in the Regional Office and reports to the Senior Programme Management Officer, Regional Coordination. The Administrative Officer, Regional Management and Efficiencies works closely with the RC System desk in the OneEO, Department of Operational Support.

Responsibilities

Within delegated authority, the Administrative Officer, Regional Management and Efficiencies, will be responsible for the following duties: Human Resource Management • Effectively coordinate with Regional human resources (HR) focal points, Headquarters and service providers as applicable, on any advisory actions relative to the administration of human resource activities, ensuring consistency in the application of UN rules and procedures. • Capacity building and HR capability support to the administrative and executive assistants in the region, for skills development and effective execution of their functions. • Support the onboarding and integration of administrative staff and Heads of Resident Coordinator Offices (HRCOs), ensuring facilitation of access to the required systems, roles and resources needed to execute their functions effectively. • Provide input on staffing related resources and operational impacts as may be needed, while flagging the operational impact of any HR gaps, constraints or functional overlaps as appropriate. Budget and Finance • Act as certifying officer for all transactions of the Regional Office in the ERP system and provide and/or ensure backup as required to the Heads of RCOs across the region. • Monitor budget performance and provides advisory guidance to RCOs to ensure that resources are utilised in accordance with the planned budgets and allotments issued. • Guide the region in the commitment and review of the budget of the individual offices, conducting regular reviews to assess progress of the expenditures and needs for revisions or reallocations. • Supervise and/or provide guidance on financial administration and management information issues and practices to colleagues. • Ensure that accounting and financial management controls and actions are consistent with UN policy, rules and regulations. • Perform other related duties as required. General Administration • Oversee work related to low value acquisitions, procurement, travel certification and service delivery to facilitate payments to vendors and individual contractors for services delivered to the regional office and accordingly guide the RCOs as requested. • Oversee the management of the Regional Office premises/facilities management and services and provide guidance to the RCOs as requested. • Oversee the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary in liaison with HQ and/or service providers as applicable. • Perform other related duties as required. System-wide Efficiencies • Support progress oversight of Common Premises (CP) projects and the coordination of the annual UN premises data review exercise, providing substantive support and capacity development to countries in their assigned regions. • Provides substantive support and guidance to Resident Coordinator offices and Operations Management Teams (OMT) on the development of Common Back Offices (CBOs), including facilitation of capacity development and report production activities. • Supports the implementation and scaling of Global Shared Services (GSS) and Far-Reaching Efficiency Initiatives (FREI) across the region, including support to the operationalization of Mutual Recognition and other efficiency enablers at the country level. • Analyses and presents information gathered from diverse sources; perform regional analysis and modelling; promotes common data sets at country and regional levels. • Works closely with the DCO New York to align regional practices on efficiency initiatives with corporate guidance, facilitate knowledge sharing, and ensure coherent adoption of harmonized approaches by RCOs and OMTs. • Coordinates webinars and training with lead experts, in support of BOS, CP and CBO as required.

Competencies

PROFESSIONALISM - Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyse and interpret data in support of decision-making and convey resulting information to management. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Job - Specific Qualification

Not available.

Work Experience

A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required. A minimum of 2 years of experience in data analytics or a related area is desirable. Experience in Change Management and Business Operations Optimization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Spanish is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language Reading Writing Listening Speaking

English UN Level II UN Level II UN Level II UN Level II

Spanish UN Level II UN Level II UN Level II UN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise, which may be followed by competency-based interview.

Special Notice

This recruitment and any subsequent appointment remain subject to budgetary, classification, and intergovernmental approvals, including General Assembly approval, as applicable. This temporary position is open for 364 days and may be subject to extension, subject to legislative body funding availability. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Applicants who have reached the mandatory age of separation are not eligible to apply for job openings to support participation in the recruitment process when requested and indicated in the application. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. Individual contractors and consultants (Non-Staff Personnel) who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. NOTE: While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.