VN 103/2026 Sr. Supply Chain Associate

Grade: G-7

The Manila Supply Chain Unit (MSCU), being part of Supply Chain Division of IOM, based at the Global Shared Services Centre in Manila, provides advisory, back-office, global warehouse operations and field procurement support services for IOM projects implemented worldwide. MSCU plays an important role by performing Procurement Process Review function before contracts are awarded, ensuring that IOM regulations are applied and adhered to in procurements conducted by Missions and Offices around the world. Among others, MSCU provides guidance and advice on IOM’s procurement policy, e.g. it assists missions in developing procurement strategies, reviewing solicitation documents, proposals and contracts, manage risks, etc.

This position is located within the Procurement Compliance and Training Team of MSCU. Under the overall supervision of the Senior Supply Chain and Procurement Officer, MSCU Head and the direct supervision of the National Procurement Officer (Team Leader), the Senior Supply Chain Associate will be responsible and accountable for conducting complex procurement compliance reviews, providing technical analyses and recommendations, supporting procurement risk management and quality assurance activities, and serving as a senior technical resource on procurement compliance matters to support the consistent application of IOM procurement policies and procedures globally

1. Coordinate the allocation, tracking and prioritisation of assigned Procurement Process Review (PPR) cases and provide functional guidance to team members to support consistency, quality and compliance with established review standards and service delivery requirements.
2. Serve as a senior technical focal point for complex, high-risk or emergency procurement reviews and provide technical advice to colleagues on procurement policy interpretation, compliance requirements and review approaches.
3. Support the MSCU Head in promoting the consistent application and interpretation of IOM procurement policies and procedures through procurement reviews, analytical assessments, preparation of Procurement Review Summaries, and the provision of technical observations and recommendations.
4. Analyse procurement review findings, recommendations, and acquisition trends to identify systemic issues, areas for improvement, emerging risks, and opportunities to strengthen procurement processes and controls.
5. Contribute to the development and enhancement of quality control mechanisms, internal controls, preventive measures, and risk mitigation strategies related to procurement activities, and provide recommendations for procedural and policy improvements to strengthen organisational compliance and risk management.
6. Analyse and conduct due diligence review of procurement cases submitted by IOM Global Missions and assess the adequacy of supporting documents, compliance with procurement requirements, proper recording, and accuracy of transactions.
7. Coordinate the timely completion of PPRs, including the preparation and submission of analyses and recommendations for proposed awards to the Head of MSCU.
8. Assess and rate the quality of procurement submissions, where applicable, in accordance with established review criteria, guidelines, and quality standards.
9. Identify deviations, weaknesses, or errors and recommend appropriate corrective actions through the PPR mechanism.
10. Obtain required clarifications and return completed reviews and cases to requesting offices within established service level agreements (SLAs).
11. Conduct risk and value analyses of procurement cases, maintain risk registers, and monitor recurring procurement risks identified through case reviews, proposing mitigation measures and control enhancements where appropriate.
12. Support internal and external audit activities by analysing procurement documentation, tracking implementation of recommendations, and assisting in the preparation of management responses and corrective action plans.
13. Compile, analyse and report procurement review statistics, workload data, KPIs, and management information related to MSCU and PPR activities, highlighting trends, risks and areas requiring management attention.
14. Provide technical guidance, advice, coaching and capacity-building support to IOM Missions, Offices and staff on procurement processes, SOPs, templates, operational issues and policy compliance, and provide recommendations to support the consistent application of IOM procurement rules, regulations, policies, procedures and best practices.
15. Develop and deliver procurement compliance briefings, webinars, workshops and coaching sessions for missions and supply chain practitioners on procurement policies, procurement process reviews and best practices.
16. Develop and maintain training materials, guidance notes, lessons learned, case studies and knowledge management resources related to procurement compliance and risk management.
17. Assist the MSCU Head in the design, development, deployment and continuous improvement of procurement and supply chain training programs, tools and learning initiatives, including the dissemination of best practices and support for missions' procurement training requirements.
18. Support the professional development of procurement personnel by mentoring junior team members, sharing technical expertise, and assisting in resolving procurement review observations and recommendations.
19. If requested, support IOM Global Missions by conducting Ex-ante Review (prior posting) of solicitation documents to assess quality, completeness, consistency, and compliance with procurement policies, procedures and strategic sourcing requirements, and provide recommendations for corrective action where necessary.
20. Maintain complete, accurate and secure records of all PPR reviews, recommendations, analyses and case presentations.
21. In the absence of the Team Lead, coordinate the day-to-day operations of the PPR Team, including monitoring workloads, reviewing staff outputs for quality and consistency, and supporting the timely completion of assigned tasks.
22. Undertake duty travel (TDY), when required, to provide procurement assistance, conduct training activities, and support field missions.
23. Perform such other related duties as may be assigned by the Head of MSCU.
    

EDUCATION

• Bachelor’s degree in Business Administration, Logistics, Management or a related field from an accredited academic institution with five (5) years of relevant professional experience; or,
• High School diploma with seven (7) years of relevant professional experience;
• Certification in procurement, such as CIPS or an equivalent qualification is desirable.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• A minimum of five years of progressively responsible experience in procurement, contract management, supply chain management, administrative services or related areas;
• Experience conducting procurement compliance reviews, risk assessments, quality assurance activities, or providing technical advisory support is an advantage;
• A minimum of three years of professional experience in procurement, contract management, or related areas within the UN common system or in an international public organisation, is an advantage; and,
• Experience working with an enterprise resource planning (ERP) system in the area of purchasing and/or supply chain is an advantage.

SKILLS

• Demonstrated knowledge of procurement compliance review, procurement risk management, and quality assurance principles;
• Strong analytical and problem-solving skills with the ability to assess complex procurement matters and provide sound technical recommendations;
• Ability to interpret and apply procurement policies, regulations, procedures and standards in complex operational environments;
• Ability to provide technical guidance, mentor colleagues and coordinate functional activities within a team environment;
• Proficiency in Oracle, MS Office applications such as Word and Excel; knowledge of other applications such as, PowerPoint and Visio is an advantage;
• Excellent organisational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail oriented; and
• Team player; ability to work effectively with different levels within and outside the organisation and with colleagues from varied cultures and professional backgrounds.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
7. No late applications will be accepted. Only shortlisted candidates will be contacted.

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