GCF Project Manager-National-Damascus

Grade: Professional · Schedule: Full time

TITLE: GCF Project Manager – Syria Country Office (National)
TEAM/PROGRAMME: Programme Development and Quality (PDQ)
LOCATION: Damascus / Syria Country Office, with travel to relevant locations as required
GRADE: 2
CONTRACT LENGTH: Fixed term – 9 months
CHILD SAFEGUARDING:
Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process for staff.

ROLE PURPOSE:
The GCF Project Manager will provide country-level coordination and project management support for the implementation of the Green Climate Fund (GCF) Project Preparation Facility (PPF) and the preparation of the full GCF project for Syria.
The post holder will coordinate the delivery of PPF activities and assessments in close collaboration with Save the Children, the Government of Syria, relevant ministries and authorities, local partners, consultants, technical specialists and other stakeholders. The role will ensure that PPF activities and assessments are well coordinated, delivered according to agreed timelines and budgets, and supported by appropriate stakeholder engagement, consultation and evidence generation. The post holder will organise and facilitate workshops, consultations and technical meetings; coordinate government and partner engagement; support the mobilisation and management of consultants; monitor data collection and technical deliverables; maintain project documentation and tracking systems; and support the preparation of the GCF funding proposal and associated project documentation.
The GCF Project Manager will serve as a key coordination focal point between the country-level team, MO team, consultants, government stakeholders and local partners, ensuring that inputs are consolidated and actions are followed up in a timely manner.
The role will also support quality assurance, risk management, reporting, learning and knowledge management throughout the PPF process and contribute to ensuring that the proposed GCF project is technically sound, conflict-sensitive, child-centred, aligned with national priorities and responsive to the needs and priorities identified through the project preparation process.
SCOPE OF ROLE:

Reports to: Operations Director

Staff reporting to this post: No direct line management responsibility. The post holder will report to PDQD for technical aspects of the proposal development. The post holder will coordinate and provide day-to-day support to consultants, partners and relevant internal teams involved in PPF activities. The role will also work closely with the Climate Resilience Global and Member Technical Advisors. The role will be expected to also maintain close coordination with other countries part of the proposal

KEY AREAS OF ACCOUNTABILITY
1. GCF PPF Project Management and Coordination
• Coordinate the activities of the GCF Proposal Preparation Facility (PPF) activities and assessments at country level in accordance with the approved workplan, budget, timelines and agreed responsibilities to put together a strong proposal
• Develop and maintain a detailed PPF implementation tracker covering activities, milestones, responsibilities, deliverables, dependencies and deadlines.
• Coordinate inputs from Save the Children teams, consultants, local partners, government stakeholders and other relevant actors.
• Monitor progress against the PPF workplan and proactively identify delays, gaps, risks and required follow-up actions.
• Organise regular coordination meetings with Syria team and Member office teams and ensure that agreed actions are documented, assigned and followed up.
• Maintain an up-to-date overview of all PPF activities, deliverables, consultations, technical studies and project preparation requirements.
• Support the Project Lead/management team in identifying and addressing implementation bottlenecks and coordination issues.
2. Stakeholder and Government Engagement
• Support and facilitate engagement with relevant government ministries, authorities and GCF-related national stakeholders (Particularly NDA) throughout the PPF process.
• Coordinate meetings, consultations, technical discussions and validation processes with government counterparts and other stakeholders.
• Support the preparation of agendas, presentations, briefing materials, meeting notes and follow-up actions.
• Maintain regular communication with relevant government focal points and ensure timely follow-up on agreed actions and requests.
• Support the process of securing relevant government inputs, endorsements, clearances and other documentation required for GCF project preparation.
• Support coordination with national and sub-national stakeholders in target locations.
3. Workshops, Consultations and Technical Meetings
• Lead the logistical and coordination arrangements for PPF workshops, consultations, validation meetings and technical sessions.
• Coordinate participant invitations, agendas, presentations, background materials, logistics and documentation.
• Support consultants and technical teams to prepare consultation materials and facilitate data and information collection.
• Ensure that workshop and consultation outputs are properly documented and incorporated into relevant project preparation deliverables.
• Support participatory processes involving government, partners, communities, children and other relevant stakeholders, as appropriate.
• Maintain an organised record of consultation findings, recommendations and agreed actions.
4. Consultant and Technical Support Management
• Support the mobilisation and onboarding of consultants and technical experts engaged under the PPF in coordination with the Technical Advisors.
• Coordinate communication between consultants, SCI teams, partners and government stakeholders.
• Support consultants in accessing relevant data, documents, stakeholders and field-level information.
• Monitor consultant workplans, timelines, data collection processes and deliverables against agreed terms of reference.
5. Data Collection, Evidence and Knowledge Management
• Coordinate and monitor data and information collection required for the GCF project preparation process.
• Work with consultants, partners and technical teams to identify data gaps and facilitate access to relevant national, sectoral and local information.
• Maintain a database/tracker of key data sources, assessments, studies, consultation findings and evidence generated through the PPF.
• Support documentation of lessons learned, good practices and recommendations emerging from the PPF process.
6. Partnership Coordination
• Support effective coordination between Save the Children, consultants, and local partners involved in the GCF PPF.
• Coordinate partner inputs to assessments, consultations, workshops, technical studies, and project design.
• Monitor partner deliverables and agreed contributions to the PPF workplan.
7. Monitoring, Reporting and Risk Management
• Monitor progress against the PPF workplan, milestones, budget and deliverables.
• Prepare regular internal progress updates and coordination reports highlighting achievements, pending actions, risks and required decisions.
• Maintain a PPF risk and issue tracker and support mitigation and escalation as required.
• Support financial and administrative tracking in coordination with Awards, Finance and Operations teams.
8. Logistics and Administrative Coordination
• Coordinate logistical and administrative arrangements required for workshops, consultations, field missions, meetings and other PPF activities.
• Work closely with Operations, Supply Chain, Finance, MEAL and other relevant teams to ensure timely delivery of activities.
• Support procurement and contracting processes related to PPF activities, in accordance with SCI policies and procedures.
• Support travel and field mission arrangements for consultants, technical teams and relevant stakeholders where required.
BEHAVIOURS (Values in Practice)
Accountability
• Takes responsibility for coordinating activities, following up on agreed actions and ensuring timely delivery.
• Holds partners, consultants and relevant stakeholders accountable for agreed responsibilities while maintaining constructive working relationships.
Ambition
• Demonstrates a strong focus on achieving PPF milestones and preparing a high-quality GCF project.
• Proactively identifies opportunities to improve coordination, efficiency and project quality.
Collaboration
• Builds effective working relationships across SCI teams, government institutions, partners and consultants.
• Facilitates collaboration and information sharing across different technical workstreams.
Creativity
• Identifies practical solutions to coordination, implementation and logistical challenges.
• Adapts approaches to complex and changing humanitarian and operational contexts.
Integrity
• Demonstrates transparency, professionalism and accountability in managing information, relationships and project processes.

QUALIFICATIONS AND EXPERIENCE:
Essential
• Bachelor's degree in climate change, environmental sciences, development studies, international development, project management, agriculture or a related field.
• Minimum 4 years of relevant professional experience in project/programme coordination, project management, climate change, resilience, development or humanitarian programming.
• Experience working with government institutions, international organisations, NGOs and/or development partners.
• Strong experience organising workshops, consultations, meetings and stakeholder engagement processes.
• Strong project management, planning, coordination and follow-up skills.
• Experience monitoring deliverables, workplans, timelines and project milestones.
• Strong report writing, documentation and communication skills.
• Excellent English language skills, both written and spoken.
• Strong interpersonal, facilitation and negotiation skills.
Desirable
• Previous experience with the Green Climate Fund (GCF) or other international climate finance mechanisms.
• Experience supporting a GCF Project Preparation Facility (PPF), GCF concept note or funding proposal development process.
• Familiarity with GCF project preparation requirements, investment criteria and funding proposal processes.
• Experience working on climate change adaptation, climate resilience, environmental sustainability or disaster risk reduction programmes.

Additional job responsibilities
The duties and responsibilities set out above are not exhaustive and the role holder may be required to carry out additional duties commensurate with their skills and experience.
Equal Opportunities
The role holder is required to carry out duties in accordance with SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out duties in accordance with SCI Health and Safety policies and procedures.

“Save the Children does not charge any fees or request any form of payment at any stage of the recruitment process”