Gaza Supply Chain Coordinator

Grade: Professional

***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

***This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.***

The Opportunity – Gaza Supply Chain Coordinator

Post location: Gaza Field Office - Deir Al Balah

Contract Duration and Level of Effort: Until end of June 2027, with a possibility of extension.

ROLE PURPOSE:

This role will be responsible for the supervision of the set up or scale up of emergency response supply chain functions for Gaza Area Office programmes and emergency responses. This person will be responsible for support to staffing structures, and supervision of procurement staff, warehouse and fleet teams and will support the Supply Chain Manager and other members of the senior management team on the best use of Save the Children’s resources, supporting strategic planning, including development of the supply chain response plan, proposal development, and budgeting processes.

The role can include remote supervision, supervision of multiple field bases in large scale emergency responses. The post-holder will be responsible for supporting lessons learned exercises, identification of best practise and lessons learned from each assignment to the Global Humanitarian supply chain lead to help improve future practice, adherence and enforcement of Procurement policies and procedures, capacity building and adherence to compliance (save the Children and Donor).

The post holder will also be support the SMT in minimising fraud risk, compliance with CSG and human trafficking policies and quality data management.

The main responsibilities of this post may vary according to the terms of reference for each assignment.

The role will provide supply chain inputs response such as planning, proposal Development and budgeting, including sourcing lead times, warehouse capacity, transport availability, costs and contingency arrangements.

The post holder may undertake other duties appropriate to the role and grade, as agreed with the line manager.

SCOPE OF ROLE:

Reports to: Director of Program Operations (until 31 December 2026, after which will transition to the role of Gaza.

Staff reporting to this post: 2 Proucrment Officer, 1 Waherhous Officer & 1 Fleet Assistant.

KEY AREAS OF ACCOUNTABILITY:

Supply Chain Leadership and Planning

• Lead and coordinate procurement, warehouse and fleet operations for the Gaza Area Office, ensuring timely program support, VfM and compliance with SCI and donor requirements.
• Manage the Procurement Officers, Warehouse Officers, and Fleet Assistant through the approved reporting structure. Clarify responsibilities, delegate daily operations appropriately and ensure effective coordination across the teams.
• Develop and regularly review integrated supply chain plans with program and budget holders, aligning procurement requirements, stock availability, warehouse capacity, transport and fuel needs with implementation priorities and available resources.
• Set team objectives, review workloads and performance, and provide coaching and development support. Identify staffing or capacity gaps and ensure adequate cover for essential functions.
• Maintain oversight of controls and performance across all three functions, using ProSave, TIM and fleet and fuel reports to identify bottlenecks, compliance gaps and operational risks. Ensure corrective actions have clear owners and are followed through.
• Contribute supply chain inputs to proposals, budgets and response planning.
• Maintain contingency arrangements for supply interruptions, access restrictions and operational disruptions, and escalate significant risks and resource needs to the line manager.
• The Supply Chain Coordinator, with the Safeguarding Focal Point will establish a supplier onboarding process. This may include identifying high-risk suppliers and supplier personnel with direct contact with programme participants and defining responsibilities between Procurement and programme teams for delivering training, confirming completion and retaining evidence.
• Supervise and support the Procurement Officers, allocating workloads, setting priorities, reviewing performance and providing technical guidance and coaching to ensure timely and compliant procurement.
• Oversee implementation of procurement plans in coordination with program and budget holders. Monitor progress, sourcing lead times and outstanding requests, resolve bottlenecks and escalate risks affecting program delivery.
• Ensure Procurement Officers follow approved sourcing procedures and maintain accurate, complete records in ProSave. Monitor compliance with documentation and approval requirements.
• Provide technical oversight of quotations, tenders and framework agreements, and lead complex or high-risk sourcing processes as required. Ensure clear specifications, fair competition, agreed evaluation criteria and documented recommendations, with approvals obtained through the appropriate delegated authority.
• Oversee supplier registration, due diligence and performance monitoring. Ensure Procurement Officers follow up delivery commitments, quality concerns and contractual obligations, and support resolution of escalated supplier disputes or recurring performance issues.
• Maintain effective procurement controls, including segregation of duties, confidentiality and declaration of conflicts of interest. Review procurement files for completeness and compliance, ensure exceptions are justified and authorized, and follow up audit findings and corrective actions.
• Review procurement reports and market information to assess prices, availability, supplier capacity and delivery risks. Use findings to improve sourcing decisions, identify alternative suppliers and strengthen value for money and operational continuity.
• Ensure suppliers and procurement staff comply with SCI ethical procurement, safeguarding and conduct requirements, and promptly report suspected fraud, collusion or misconduct through designated channels.
• To develop and maintain a response procurement strategy indicating how procurement can be an enabler for the response.
• To oversee the consolidation of programme procurement plans in a forward facing sourcing pipeline.
• To ensure that sourcing efforts consider the immediate response but also future preparedness if relevant.
• Manage warehouse operations through the Warehouse Officers and Warehouse Assistant, setting priorities, clarifying responsibilities, monitoring performance and providing technical guidance and coaching in line with the approved reporting structure.

Warehouse and asset management

• Manage warehouse operations through the Warehouse Officers and Warehouse Assistant, setting priorities, clarifying responsibilities, monitoring performance and providing technical guidance and coaching in line with the approved reporting structure.
• Ensure consistent and effective use of TIM across the full warehouse management process. Oversee the warehouse team’s timely and accurate processing of receipts, storage, transfersstock releases, dispatches and returns through the applicable TIM workflows, with complete supporting documentation and required authorizations.
• Review TIM data and reports to monitor stock availability, movements, ageing and expiry risks, and use this information with program and procurement teams to plan replenishment, release and redistribution. Follow up data quality issues, outstanding transactions, shortages, excess stock and storage constraints.
• Oversee routine physical stock counts and independent spot checks, ensure reconciliation of physical balances with TIM records, and follow up discrepancies and corrective actions with Warehouse Officers. Ensure stock adjustments, write-offs and disposal follow approved procedures and delegated authority, with appropriate segregation of duties.
• Ensure Warehouse Officers and the Warehouse Assistant maintain safe, secure and organized storage, appropriate stock rotation and storage conditions, and controlled access. Coordinate technical storage requirements with the relevant program specialists and escalate losses, damage and operational risks.
• Oversee office asset management through the Warehouse Officer, ensuring accurate and up-to-date asset records, tagging, allocation and documented handover, transfer and return of assets.
• Ensure periodic physical asset verification and reconciliation with the asset register, with discrepancies, losses or damage investigated and corrective actions followed through.
• Monitor asset condition and utilisation, coordinating maintenance, repair, replacement and disposal in line with SCI and donor requirements, delegated authority and documentation procedures.
• Supervise and support the Fleet Assistant in managing fleet and fuel operations, including driver supervision and staff transportation buses. Set priorities, review performance and ensure clear responsibilities and effective coordination with relevant teams.
• Oversee transport planning and vehicle allocation to ensure safe, reliable and efficient staff and program movements. Review transportation arrangements, vehicle utilization and service performance, ensuring compliance with approved movement procedures and coordination with S&S.
• Ensure the Fleet Assistant maintains effective arrangements for vehicle inspections, preventive maintenance, repairs and required documentation. Monitor vehicle roadworthiness and follow up maintenance issues, incidents and corrective actions.
• Esnure rehgular monitor fuel controls covering receipt, storage, issuance and consumption. Ensure complete records, authorized transactions, secure storage and appropriate segregation of duties, supported by regular physical verification and reconciliation of stock balances.
• Ensure strict oversight and control of fleet and fuel management, with the relevant trackers accurately updated on a daily basis.
• Review fleet and fuel reports, including vehicle mileage, trip logs, consumption trends, maintenance costs and bus utilization. Investigate unusual variances, excessive consumption and operational inefficiencies, and ensure corrective actions are documented and followed through.
• Oversee contracted transport services, including staff buses, ensuring service delivery meets agreed schedules, safety standards and contract conditions. Ensure invoices are verified against documented services and approved through the appropriate process.
• Manage warehouse operations through the Warehouse Officers and Warehouse Assistant, setting priorities, clarifying responsibilities, monitoring performance and providing technical guidance and coaching in line with the approved reporting structure.
• Monitor asset condition and utilisation, coordinating maintenance, repair, replacement and disposal in line with SCI and donor requirements, delegated authority and documentation procedures.

Fleet and Fuel Management

• Supervise and support the Fleet Assistant in managing fleet and fuel operations, including driver supervision and staff transportation buses. Set priorities, review performance and ensure clear responsibilities and effective coordination with relevant teams
• Oversee transport planning and vehicle allocation to ensure safe, reliable and efficient staff and program movements. Review transportation arrangements, vehicle utilization and service performance, ensuring compliance with approved movement procedures and coordination with S&S.
• Ensure the Fleet Assistant maintains effective arrangements for vehicle inspections, preventive maintenance, repairs and required documentation. Monitor vehicle roadworthiness and follow up maintenance issues, incidents and corrective actions.
• Esnure rehgular monitor fuel controls covering receipt, storage, issuance and consumption. Ensure complete records, authorized transactions, secure storage and appropriate segregation of duties, supported by regular physical verification and reconciliation of stock balances.
• Ensure strict oversight and control of fleet and fuel management, with the relevant trackers accurately updated on a daily basis.
• Review fleet and fuel reports, including vehicle mileage, trip logs, consumption trends, maintenance costs and bus utilization. Investigate unusual variances, excessive consumption and operational inefficiencies, and ensure corrective actions are documented and followed through.
• Oversee contracted transport services, including staff buses, ensuring service delivery meets agreed schedules, safety standards and contract conditions. Ensure invoices are verified against documented services and approved through the appropriate process.

Ensure the Fleet Assistant, drivers and transport providers comply with SCI safety, safeguarding and conduct requirements. Maintain contingency arrangements for vehicle breakdowns, fuel shortages and transport disruptions, and escalate significant risks or suspected misuse through designated channels.

In order to be successful, you will bring/have:

QUALIFICATIONS & EXPERIENCE

EEssential

• A degree in supply chain management, logistics, business administration or a related field.
• At least 4 years of relevant supply chain or logistics experience in NGO or humanitarian settings, including emergency response, staff supervision and responsibilities across procurement, warehousing and fleet management.
• Demonstrated knowledge of competitive sourcing, tender evaluation, contract management, inventory controls, stock reconciliation, vehicle scheduling, maintenance planning and fuel monitoring.
• Good working knowledge of Excel and electronic supply chain systems, with the ability to analyse procurement, inventory, fleet and fuel data and identify control weaknesses.
• Experience of implementing integrated supply chain plans and setting up or strengthening procurement, warehouse and fleet operations to support multi-sectoral programmes.
• Proven track record in supervising supply chain or logistics teams, managing competing workloads, and providing training and capacity building.
• Ability to synthesise and analyse complex information, and make clear, informed decisions/recommendations
• Experience of advising programme and operational colleagues on sourcing options, stock availability, storage capacity and delivery schedules, and contributing to supply chain budgets and staffing plans.
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Knowledge of planning, management and coordination skills, with the ability to organise a workload comprised of diverse tasks and responsibilities
• Good communication (written and spoken), and interpersonal skills in English with experience in supervising multicultural teams

Desirable

• Relevant professional supply chain, logistics or management training.

We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Application will be reviewed and selected on a rolling basis.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at Search Jobs - SCI Career Site Careers (oraclecloud.com)

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.