Driver-Security Clerk, NPSA-4, DS - Dnipro (4 posts), Kharkiv (1 post), Poltava (3 posts), Mykolaiv (3 posts)
Grade: National PSA- Regular · Schedule: Full time
Background
The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping eradicate poverty, reduce inequalities and exclusion, and build resilience. It thereby helps them sustain progress and achieve the Sustainable Development Goals. In Ukraine, UNDP operates with three programme priorities: Democratic Governance and Inclusive Social Fabric, Inclusive and Sustainable Economic Recovery and Growth, and Sustainable Environment and Energy Transformation.
Since the start of hostilities in 2014 and the full-scale invasion in 2022, UNDP in Ukraine has been present on the ground through its hubs across the country, supporting regional and local authorities and civil society partners in their emergency response and crisis management efforts.
Lessons from the past years informed the development of UNDP’s Country Programme Document (2025-2029) and the scale-up of the Area-Based Recovery (ABR) Framework. The Framework’s programmatic pillars of Reconstruction, Returns, Resilience, and Reforms focus on ensuring community recovery and creating conditions for the return to a development pathway in Ukraine.
Addressing the country’s complex reconstruction and recovery requires a holistic, systems-based response that empowers all parts of society, including government, local authorities, the private sector, and citizens, with the capacity and resources to respond effectively. To ensure a whole-of-society approach, the framework offers an integrated, participatory, and inclusive methodology to advance recovery in communities most affected by the war.
In this context, the Driver-Security Clerk provides reliable, safe driving services, ensures high accuracy, and supports the Administrative Unit in general premises management, demonstrating a client-oriented approach, a high sense of responsibility, courtesy, tact, and the ability to work with people of different national and cultural backgrounds.
Duties and Responsibilities
Safe Driving and Transportation
• Provide timely, reliable, and secure transportation using soft skin and armoured vehicles within the city and to the regions, including overnight trips where required, under conditions of increased security threats. Transport UNDP/UN personnel, consultants, guests, and visitors as authorized by the UNDP Country Office (CO) and UNDSS.
• Ensure that all instructions regulating safe driving behaviour, Rules of the Road, and UN Security policies and procedures for Ukraine, particularly in relation to transportation of UN personnel, are strictly followed.
• Ensure that the vehicle is not left unattended while on mission and conduct a 360-degree vehicle sweep before and after any movement.
II. Vehicle Maintenance and Safety
• Ensure that the assigned vehicles are in good operational condition: conduct daily checks (oil, fuel, brakes, tyres, battery, tool kits, etc) on all assigned vehicles before the commencement of any trip/mission and report any defects to the Transportation Assistant and Administrative Associate for immediate repairs and maintenance.
• Perform routine daily vehicle maintenance and carry out minor emergency mechanical repairs, as required.
• Maintain daily vehicle logs (mileage, fuel consumption, travel routes, signature of passengers) and submit logs to the direct supervisor on a timely basis.
• Ensure that repair and maintenance services of armoured/soft vehicles are performed on a timely basis and with authorization from the direct supervisor.
• Ensure that the vehicle has valid insurance and a first aid kit.
• Ensure that the vehicle is equipped with sufficient Personal Protection Equipment (PPE) for all the passengers and the driver, at least one trauma bag, and, where required by the applicable Security Risk Management (SRM) measures, at least one operational satellite communication solution (e.g. VHF radio, a satellite phone or Starlink).
• Assist in vehicle history records preparation, collecting all vehicle-related documentation (scanned copies of invoices, receipts, acts, insurance certificates, etc.)
III. Logistical and Field Support
• Assist in the organization of logistical preparation of field trips, visiting missions, etc.
• Provide a full range of logistical support, including all necessary provisions for large VIP missions.
• Provide transportation-related support to official personnel and visitors arriving at the train station and facilitate their field travel arrangements.
• Assist in reviewing records related to in-country missions and field trips.
• Raise security clearance requests in the TRIP system for field missions in accordance with applicable security procedures.
• Load/unload light cargo delivered by the vehicle.
IV. Office, Administrative and Security Support
• Support emergency and contingency planning for UNDP road movements and participate in the assigned security capacity-building events and trainings.
• Conduct security briefings for missions if a security professional is not present in accordance with UN Travel SOPs.
• Assist in general maintenance of the office premises.
• Provide clerical support to operational and project activities.
• Drive UNDP vehicle for delivery and collection of mail, documents, pouches, equipment, and other administrative tasks upon request of the direct supervisor.
• Demonstrate respect for gender equality in professional interactions, identify and address sexism and gender discrimination.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The Driver-Security Clerk is directly supervised and guided by the Administrative Associate, under the matrix supervision of the Field Security Specialist who provides direction on security-related duties and defines security-related work objectives. The Head of the Area-Based Recovery and the Field Operations Manager provide the overall oversight.
Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area Name Definition
Business Management Communication Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
Administration and Operations Vehicle management Knowledge of policy & procedures on fleet management.
Business Management Customer Satisfaction/Client ManagementAbility to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests.
Ability to anticipate client's upcoming needs and concerns.
Administration and OperationsDocuments and records
management
Overall document (hard or electronic) management.
Registry and retention policy, including storing and archiving
2030 Agenda: People Gender Gender and Crisis
Required Skills and Experience
Min. Education requirements- Secondary Education is required; OR
- University Degree (Bachelor’s degree) in Logistics, Transport, Security or other related fields will be given due consideration, but it is not a requirement.
Valid Ukrainian driving license categories B and C/C1 (valid for driving both soft skin and armoured vehicles up to 5,500 kg) is required.
Minimum 4 years (with Secondary Education) or 1 year (with Bachelor’s degree) of professional driving experience is required.
- A safe driving record.
- Proven track record of sound knowledge of driving rules and regulations and skills in minor vehicle repair.
- Proven knowledge of radio procedures and radio equipment use.
Experience in the use of computers and office software packages (MS Word, Excel).
- Experience of driving armoured vehicles.
- Experience of driving in conflict-affected areas.
- Experience in providing logistical support, including all necessary arrangements for large-scale VIP missions conducted in convoy.
- Experience of working with international organizations/projects.
- Experience of working with and knowledge of protocol and customs issues.
Demonstrated prior experience in supporting security logistics and administrative work.
Required Language(s) Fluency in Ukrainian and English is required
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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